Corporate & Community Guide
Corporate AV Checklist
A concise brief for sound, stage, presentations, audience flow, and technical ownership.
A useful AV brief starts with the program and room—not an equipment shopping list. Capture the decisions below before requesting exact production scope.
01
Program and audience
Describe what people need to see, hear, and do.
- Guest count, seating format, room dimensions, and overflow plan.
- Presenter count, panels, awards, performances, or audience questions.
- Program start, breaks, room resets, and hard end.
- Accessibility needs, assisted listening, captions, or language support to confirm.
02
Playback and presentation
Identify every source before show day.
- Presentation computer ownership and backup file format.
- Slides, video playback, walk-on music, remote presenters, and internet dependency.
- Confidence monitor, timer, notes, or teleprompter needs.
- Person authorized to approve final files and last-minute replacements.
03
Technical logistics
Exact scope depends on venue infrastructure and access.
- Load-in path, dock, parking, elevator, and security check-in.
- House AV exclusivity, patch fees, internet, power, rigging, and labor rules.
- Rehearsal or sound-check access and presenter arrival times.
- Who owns show calling and how changes reach stage, audio, lighting, and media teams.
Use the guide
Bring the useful context into one inquiry.
Start with the date, venue or city, and the services you have in mind. We will take it from there.