Wedding Planning Guide
Wedding-Day Coordination Checklist
A practical checklist for aligning entrances, toasts, media coverage, music, and room transitions.
Use this checklist to turn a collection of vendors and moments into one readable event sequence. It is a planning aid—not a substitute for venue rules or a finalized run of show.
01
Before the timeline is locked
Resolve the decisions that affect every selected service.
- Confirm venue access, load-in, event start, and hard end times.
- List the people authorized to approve timeline or room changes.
- Mark which moments require music, microphones, photo, video, or lighting cues.
- Share venue restrictions for power, sound, rigging, haze, clouds, or cold sparks.
02
People and announcements
Give the person holding the microphone a confirmed list of names and the running order.
- Write names phonetically when pronunciation may be unclear.
- Confirm the entrance order and where each person waits.
- Name the person who will gather speakers before toasts.
- Decide how schedule changes will reach the couple and crew without interrupting guests.
03
Key reception transitions
Treat each transition as a shared cue rather than an isolated song or shot.
- Grand entrance into the next planned moment.
- First dance and any parent or family dances.
- Toasts, blessing, dinner release, and open-dance transition.
- Cake, private last dance, send-off, or final announcement if used.
Use the guide
Bring the useful context into one inquiry.
Start with the date, venue or city, and the services you have in mind. We will take it from there.